The 2nd Board Meeting of Pax Earth Nepal was held at the Secretariat, Umakunda, Kathmandu on Saturday June 11, 2011 during 17.30hrs to 20.00hrs. The meeting was chaired by President Sujan Koirala and was attended by the following board members:
1, President Sujan Koirala
2, Vice President Shreebatsa Basnyat
3, Secretary Manohar Sapkota
4, Treasurer Bal Gopal Shrestha
5, Joint Secretary Guna Raj Pyakurel
6, Board Member Harihar Sapkota
7, Board Member Binod Pd. Mainali
8, Founder Member Prem Shah
Before entering into the main agenda, Secretary Manohar Sapkota informed Board about PEN recent activities. They were:
1. Les Skidmore and Jane Skidmore, two old British friends of PEN members, had a courtesy visit to PEN Secretariat on Monday April 18, 2011.
2. PEN appointed Nabin Koirala as “Country Representative for Dubai” on Saturday May 1, 2011.
3. PEN organized Toastmasters program on the theme “Youths and Social Networks” on Tuesday May 17, 2011
Board members expressed their views and made comments on each activity one after another. They were very happy with the way Pax Earth is progressing in international arena. Then, the Board entered into the main agendas and took the decisions accordingly.
1. Decisions to be taken to the members:
a) Who want to withdraw membership, and
b) Who haven’t renewed their membership within the stipulated date.
Decisions:
Only 16 members out of 21 had renewed their membership for Fiscal Year 2067/068 within the given date.
In case of (a), there were three general members from Banepa Rojee Munakarmi, Shanta Dahal and Rina Manandhar who informed PEN that they are unable to participate in PEN’s important activities due to distance and other practical difficulties and further requested to withdraw their membership on their free will. The Board made a decision to let them withdraw their memberships without any intervention.
In the case (b), the Board Members unanimously agreed to treat those members who have not renewed their membership within the said date as inactive members. There were two members: Prabhakar Acharya and Sudarsan Risal who neither asked for withdrawal nor renewed their membership within the stipulated date. The Board made a decision to withdraw membership of Acharya who neither participated in any program of PEN for last 12 months nor renewed the membership. However, in case of Risal who had participated in some activities of PEN; Treasurer Bal Gopal Shrestha has been given the task to get information whether Risal would like to continue or withdraw the membership.
2. Fund raising activities
a) Preparation of proposal for youth leadership exposure
b) Other if any
Decisions:
a) The Board made a decision to give the task of preparing latest proposal for youth outdoor exposure to Vice President Shreebatsa Basnyat. Similarly, the Board asked him about the development of possible youth outdoor exposure for the students of Nobel College. He has assured the Board to report the development within a week.
b) The Board inquired with Guna Raj Pyakurel about the possible outdoor training exposure for his office: Nepal Industrial Development Corporation. He has assured to report the process and formality required to approach his office as early as possible.
c) The Board members have agreed to try every possibility in raising fund for Pax Earth on individual as well as group basis.
3. Continuation of Educational Project in Kavrepalanchok and fixing the date for the next visit within June 2011
Decisions:
Every Board Member has highly valued the educational project in two schools of Kavrepalanchok and agreed to go for educational materials distribution before June 26, 2011. This year PEN will have to manage the educational and sports materials for 131 students (101 students of Shree Raktakali Primary School and 30 students of Shree Kalika Primary School).
4. Possible Japan trip to attend “PEN meets PEJ Third Edition, Japan, 2011″ and selection of two probable candidates for this program. The selection criteria given by PEJ are:
a) Committed in Pax Earth’s past collaboration project in Nepal
b) Will play an important role in PEN in coming two years
Decisions:
a) In spite of intensive discussion, the Board could not reach into a consensus on selection of two candidates based on the criteria provided by PEJ. Keeping these criteria in mind and to maintain amiable long-term progressive and prosperous situation in PEN, the Board could reach a consensus to send three candidates: 1) Laxman B. Pahari , 2) Harihar Sapkota and 3) Guna Raj Pyakurel for upcoming Japan visit.
b) Beside selection of the candidates, the board shared the responsibilities to make this program a grand success. The responsibilities are:
i, Secretary Manohar Sapkota, Treasurer Bal Gopal Shrestha and Vice President Shreebatsa Basnyat will prepare candidates for visa and interview.
ii, In order to choose the leader among these three candidates, the Board asked all three candidates to prepare a presentation on PEN and present individually in the next meeting. According to their performance and capability, PEN will make a decision about the member that will lead the team in Japan.
iii, The management of souvenirs and gifts will be done by President Sujan Koirala who had done this job in the past two occasions quite effectively.
5. Responsibility sharing for next six months.
The meeting broadly discussed and agreed to share the duties and responsibilities among each other. They are:
a) Joint Secretary Guna Raj Pyakurel will prepare minute of meeting in Nepali.
b) Secretary Manohar Sapkota will prepare minute of meeting in English.
c) Vice President Shreebatsa Basnyat will prepare report of program and activity.
d) Treasurer Bal Gopal Shrestha will prepare all account related reports.
e) Toastmasters Programme will be conducted at least once a month. To run Toastmasters program swiftly in future, the Board made a decision to give the main responsibility to each Board Member one after another according to alphabetic order of the first name. So, Board Member Binod Pd. Mainali will be responsible for organizing next Toastmasters Program.
Since there was no more agenda to discuss and decide, President extended gratitude to all Board Members present at the meeting for their active and valuable participation and adjourned the meeting.
