The First Meeting of Executive Board of Pax Earth Nepal was successfully held on Saturday 21st Feb. 2009 at Mrigasthali Café, Pashupati, Kathmandu at 2.30 PM. The Board which was an ad-hoc got the mandate from Initial General Meeting. The meeting was chaired by PEN President Mr. Sujan Koirala. President Mr. Koirala cordially welcomed Special Guests Mr. Nilambar Badal, Secretary of OCCED Nepal Youth Club and Mr. Dinesh Rai, President of LEAD Nepal and PEN members. Secretary Mr. Manohar Sapkota read the minute of the IGM of PEN held on 10th Jan. 2009.

The agenda of the meeting were as follows:
1. Finalising membership form of Board Members and handing over to Registration Committee.
2. Determining criteria for giving membership of PEN and announcement of Opening Membership.
3. Opening of a bank account and assigning signatories.
4. Endorsement of minute of IGM by the representatives and proceed for registration at Chief District Office.
5. Miscellaneous

The meeting discussed and made the following decisions:
1, The Board made a decision to hand over the membership forms of PEN members to the Chairman of Registration Committee Mr. Harihar Sapkota after being duly approved by President Mr. Koirala.

2, The Board unanimously decided to draft PEN Membership Regulation and grant new membership accordingly. The Board agreed to set-up a Membership Regulation Task Force under the chairmanship of President Mr. Koirala. Mr. Harihar Sapkota, Chairman of Registration Committee, Founder Member Mr. Prem Shah and an external expert will be the members of 4-member Task Force. The regulation will formally be in effect after being endorsed by First Annual General Meeting of PEN.

3, The Board decided to open a saving account at Citizen International Bank Nepal Limited’s Koteshwor Branch. To maintain transparency in account operating, the Board assigned Treasurer Mr. Bal Gopal Shrestha, President Mr. Sujan Koirala and Board Member Mr. Binod Prasad Mainali as authorized signatories. All three members’ signatures are compulsory in issuing cheques and other formalities.

4, The Board made a decision to proceed ahead in registering the decisions of IGM at Chief District Office, Kathmandu after being duly approved by authorized representatives Founder Member Mr. Prem Shah and Board Member Mr. Laxman Bahadur Pahari. The Board has given Secretary Mr. Sapkota an authority to carryout the job of registration.

5, Miscellaneous:
a, After comprehensive and meaningful discussion with special guests Mr. Badal and Mr. Rai, the Board agreed to involve in joint and collaborative events/activities with OCCED Nepal Youth Club and LEAD Nepal in future. As the first collaborative programme, OCCED Nepal Youth Club and PEN agreed to conduct a free eye check up camp in the near future.

President thanked Guests Mr. Badal and Mr. Rai for their valuable presence. Similarly, he thanked all PEN members and adjourned the meeting. The meeting lasted for 1hr 30mn.

Special guests Mr. Nilambar Badal and Mr. Dinesh Rai; and PEN President Mr. Sujan Koirala; Vice President Mr. Shreebatsa Basnyat; Secretary Mr. Manohar Sapkota; Treasurer Mr. Bal Gopal Shrestha; Jt. Secretary Mr. Guna Raj Pyakurel; Jt. Treasurer Mr. Dipendra Dangol; Executive Member Mr. Binod Mainali; Executive Member Mr. Harihar Sapkota and Founder Member Mr. Prem Shah were present on the meeting.

February 2009, PEN, Kathmandu